CARYLE TOR - DIGNIFYHER DAY CONSULTANT
Event Partnerships, Resource Mobilisation & Delivery Consultant
1Background
Caryle Enterprises is a women-led social enterprise based in Kisumu working at the intersection of menstrual health, circular manufacturing and women's economic empowerment. Caryle is organising DignifyHer Day 2026, a one-day community event for 140 girls and 70 boys aged 11–18 from seven informal settlements in Kisumu City.
The event will include age-appropriate sensitisation on menstrual health and hygiene (MHM), sexual and reproductive health and rights (SRHR), waste management and environmental sustainability. Girls will receive DignifyHer™ reusable menstrual-health kits, while participating girls and boys will receive Dignity Care Packs. Government and civic leaders, schools, corporates, CSOs and development partners will be invited.
Financing follows a blended model involving Caryle, corporates/CSR, development partners, government/county actors, and individuals/diaspora network.
2Consultancy Purpose
Caryle seeks a highly capable consultant to lead practical resource mobilisation, partnership development and event-delivery coordination. The assignment is designed to convert the event concept into a funded, well-coordinated and measurable intervention while creating a longer-term partnership pipeline for Caryle.
3Objectives
4Scope of Work
| Workstream | Responsibilities | Deliverable |
|---|---|---|
| Resource mobilisation | Prospect research, segmentation, asks, sponsorship/in-kind packages, outreach and follow-up. | Mobilisation plan + qualified pipeline. |
| Partnership conversion | Pitching, proposals, negotiations, confirmation and documentation. | Confirmed commitments. |
| In-kind mobilisation | Venue, transport, catering, printing, medical/first aid, materials, equipment, technical support and volunteers. | Documented in-kind commitments. |
| Event planning | Master workplan, run-of-show, logistics, supplier coordination and readiness. | Event delivery pack. |
| Stakeholder engagement | Government, civic, schools, corporates, CSOs and development partners. | Stakeholder tracker. |
| Safeguarding | Consent/assent, media consent, incident/referral arrangements and age-appropriate participation. | Safeguarding checklist. |
| Budget control | Track budgeted, committed, received/paid and outstanding resources. | Live budget/resource dashboard. |
| M&E/documentation | Attendance, distribution, feedback, resource valuation and evidence. | M&E file + evidence. |
| Post-event stewardship | Thank-you, reporting and 2027 conversion. | Partner report + pipeline. |
5Required Deliverables & Deadlines
| Deliverable | Deadline |
|---|---|
| Inception plan and 60-day workplan | 12 Oct |
| 50+ qualified prospect database | 14 Oct |
| Sponsor/partner prospectus and outreach toolkit | 14 Oct |
| First 30 targeted outreach actions | 16 Oct |
| Weekly written mobilisation report | Every Friday |
| Supplier/logistics options and quotations | 23 Oct |
| Evidence-based go/no-go recommendation | 20 Nov |
| Final run-of-show, contacts, safeguarding and contingency pack | 1 Dec |
| Event delivery | 2 Dec |
| Close-out, M&E, resource reconciliation and 2027 pipeline | 11 Dec |
6Performance Indicators
| Indicator | Target |
|---|---|
| Qualified prospects | 50+ by 14 Oct; 80+ by 20 Nov |
| Targeted outreach | 30+ by 16 Oct; 50+ by 20 Nov |
| Substantive meetings | 10+ by 31 Oct; 20+ by 20 Nov |
| Proposals/asks | 8+ by 31 Oct; 15+ by 20 Nov |
| Confirmed partners | 3+ by 31 Oct; 8+ by 20 Nov |
| Resources secured | ≥25% of KES 1.215M by 31 Oct; ≥70% by 20 Nov |
| Participant readiness | 140 girls + 70 boys; all 7 settlements represented |
| DignifyHer™ kits | 140 secured/produced and reconciled |
| Dignity Care Packs | 210 secured/produced and reconciled |
| Critical logistics | 100% confirmed by 20 Nov |
| Safeguarding | 100% ready before participant-facing activity |
| 2027 pipeline | 10+ qualified opportunities by 11 Dec |
7Reporting & Authority
8Compensation — Deferred / Success-Linked Model
Caryle does not currently have an upfront cash budget to pay a consultant for this assignment. This is therefore a transparent deferred-fee engagement. Applicants should apply only if they are comfortable with this arrangement.
There will be no upfront retainer or guaranteed monthly consultancy payment. A professional fee will become payable only from cash resources actually received for DignifyHer Day and attributable to the agreed resource-mobilisation work, subject to the final written fee arrangement.
| Component | Proposed principle |
|---|---|
| Upfront retainer | KES 0 |
| Professional fee | Deferred and success-linked; final fixed fee/cap agreed at contracting. |
| Recommended cap | KES 100,000 for the full engagement, subject to final negotiation. |
| Payment trigger | After verified event cash is actually received, not on verbal pledges. |
| In-kind resources | Count toward event resourcing but do not automatically generate a cash fee. |
| Approved expenses | Only pre-approved, evidenced expenses; reimbursement subject to availability of event resources. |
| If insufficient cash is raised | No automatic professional-fee obligation arises beyond any separately approved expenses. |
| Documentation | Fee, trigger, cap and attribution rules must be signed before commencement. |
9Required Qualifications
10EOI / Application Requirements
11Selection Timeline
| Milestone | Date |
|---|---|
| EOI opens | 25 Sep 2026 |
| Application deadline | 5 Oct 2026, 11:59 p.m. EAT |
| Longlisting/reference checks | 6–7 Oct |
| Shortlisted interviews/pitches | 8 Oct |
| Selection and contracting | 9 Oct |
| Start | 10 Oct |
| DignifyHer Day | 2 Dec |
| Close | 11 Dec |
12Evaluation Criteria
13Ethics, Confidentiality & Ownership
- All participant, donor, financial, pricing and partner information is confidential.
- No misleading claims about Caryle, DignifyHer™, beneficiaries or partners.
- All funds use Caryle-approved channels and are fully documented.
- Work products created specifically for Caryle belong to Caryle unless otherwise agreed.
- Child safeguarding and consent requirements apply to all participant-facing work.
Ready to help unlock DignifyHer Day 2026?
Submit your EOI before 5 October 2026, 11:59 p.m. EAT. Applications are reviewed on a rolling basis against the criteria above.
Submit the Application Forminfo@caryle.co.ke +254 703 934 771
Caryle Enterprises · Kisumu, Kenya
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